Recently the BP Road Replacement and New Gate Project Team worked with our contractors to get this project moving along. Here is the current state of affairs on the BP Road Replacement and New Gate Project.
In regards to issues raised from the community BPCA will take the following actions:
ISSUE: Have County install turn in-lane: County has rejected this request and suggested that Bay Point move the guard house back into the community and off of Delwood Beach Road. BPCA Action: BPCA will move the guard shack back into the community some 100 feet. The movement of the guard house resolves a safety concern and is an esthetic benefit to the community.
ISSUE: Wait until Marina is rebuilt and then have County restudy the turn-in lane. BPCA Action: BPCA has discussed the possibility of waiting for the Marina to be built and then request the County re-consider the turn-in lane. After discussion and consideration BPCA will avoid the probable three year wait for the Marina completion, county traffic study and County decision. BPCA will proceed with the roadway and gate house renovation project.
ISSUE: Golf Villas can hear the security discussion at the security gate. BPCA Action: The security gate sounds are being heard today. Moving forward the sounds associated with the roadway traffic and security gate are unavoidable. However, BPCA Security policy is and will continue to be to maintain an appropriate level of decorum at all of the gate locations.
ISSUE: At night time headlights cast a sweeping beam of light into the Golf Villa condos. BPCA Action: BPCA will use dense foliage (podocarpus) along the effected Bay Point Road sections to contain the intrusive headlight activity.
Here is the current Schedule of events associated with BP Road Replacement and New Gate Project:
Release Bid Plans and Project Manual to contractors – April 26th
Board Meeting – May 10th, 5:30 PM
Prebid meeting at the existing guard house – May 11th, 2 PM
Last Day for Bid Questions – May 26th
Bid Due Date – June 2nd, 2 PM
Bid Review – June 3rd, 1:30 PM
Board Meeting to Award Contract – June 14th, 5:30 PM
Notice to Proceed and Preconstruction Meeting – June 28th
Substantial Completion – November 25th
Final Completion – December 18th.
BPCA will use the standard AIA project contract for this effort. We (the project team) have asked that Counsel participate in our reviews to mitigate possible contractual issues as well as be prepared to discuss plans at all Board meetings. BPCA Counsel has revised the contract language to best suit BPCA purposes.
BPCA will solicit at least 6 contractors that DAG, SCE, Anchor CEI and BPCA all believe capable and qualified to do this job (seven contractors were solicited, four contractors attended the mandatory pre-bid on-site meeting on May 11th).
BPCA will close the residents gate for the period of the project and divert traffic to the Jan Cooley gate. The gate at Club 72 will remain open during the project to allow contractors to enter BPW and the condos from the Jan Cooley gate. Other considerations may be made for additional access at the Thomas Drive gate.
BPCA will allow the contractor to establish a secure area for short term storage of project materials.
The project will observe the usual BPCA work/no-work time schedules and holiday schedules.